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General Information for Funeral Establishments Only

Office Address:
200 W. Santa Ana Blvd., Suite 100-B
Santa Ana, CA 92701
Click for online map

Office Telephone:
(714) 480-6700

Death Registration Section Email:
DeathRegistration@ochca.com

Hours of Operation:
7:30 a.m. – 12:00 p.m. and 1:00 p.m. – 4:15 p.m.
Monday – Friday, except holidays

Processing Times 

Service Type

Expected Time of Completion

Notes

EDRS/FDRS Submissions

3 business hours

Submissions and emails received after 3:00 p.m. will be reviewed by 9:00 a.m. the next business day

Email Requests

2 business hours

Certified Copy Orders - Pick up

3 business days

If certified copies are needed sooner, counter service is available for up to 3 applications

M – F, 7:30 a.m. - 4:00 p.m. Note: Credits cannot be issued for orders submitted in error.

Certified Copy Orders - Mailed

10 business days

Amendment - Electronic

2 business days

 

Amendment - Drop to Paper

6 – 8 weeks

 

Permit Fees
All permit fees are due within 10 days of issuance. Credits cannot be issued for permits paid in error.

Incomplete Records
Unnecessary, incomplete EDRS/FDRS records or amendments must be abandoned promptly.

Registration within Eight Days of Death
Each death that occurs in Orange County shall be registered with this office within eight days after death and prior to any disposition of human remains. Additionally, the body of any person whose death occurs in Orange County or whose body is brought in to Orange County from outside the state for disposition shall not be held temporarily more than eight calendar days after death, unless a permit for disposition is obtained from this office. (H&SC 102775, 103070)

Service Requests
The Death Registration unit now offers Service Requests via email which includes issuing PDF burial permits. 

Instructions for Email Service Request 
 

Instructions for Email/Fax Filing 
 

note: The Email/Fax Filing Service is available for the following scenarios only:

  • Any disposition of full body remains that were held Pending disposition at OC Coroner
  • Permits with corrected/updated information as submitted on an Amendment for OC Deaths
  • Ship-in of full body remains for Cremation at an OC Crematory or Burial at an OC Cemetery
  • Ship-in or Refile of cremated remains handled by an OC Funeral Establishment
  • Disinterment of full body remains from an OC Cemetery

Amending Death Certificates and Signatures Required

General Amendment

 

Death Certificate Items

Signatures Required

 

 

1 – 6*, 9 - 45**

Two funeral staff electronic signatures are acceptable. Any two persons with knowledge of facts can sign. 

 

 

* Minor typographical errors in items 1 and/or 3 may be corrected with two electronic funeral staff signatures.

 

**Embalmer signature and license number may be added to items 42 and 43.  Embalmer signature and license number may not be changed or removed with an amendment once added.

 

 

EXCEPTIONS:  If name items 1 and/or 3 are completely changing, then the Physician or Coroner must sign.

 

 

 

 

Physician/Coroner Amendment

 

Death Certificate Items

Signatures Required

 

 

7 - 8,   101 - 103,   105 - 114,

116,   118

Physician or Coroner. If Physician will sign, drop amendment to paper for ink signature.  If Coroner will sign, Coroner can sign electronically.

 

 

119 - 125

Coroner can sign electronically.

 

 

NOTE:  County of death item 104 cannot be corrected with an amendment.  Requires DC replacement process.

 

 

 

Amendments submitted after one year from date of death

 

 

  1.  Drop the amendment to paper from EDRS and obtain ink signature(s).

  2.  Complete a Vital Record application with Sworn Statement.

  3.  Make the $23.00 check payable to CDPH Vital Records. This fee includes 1 amended certified copy.

  4.  Mail all documents to:  California Department of Public Health

                                         Vital Records - M.S. 5103

                                         P.O. Box 997410

                                         Sacramento, CA 95899-7410

 

  Allow 6 – 8 weeks for registration by the State Registrar. 

Weekend and Holiday Emergency Filing
The Birth and Death Registration office is closed on weekends and all County holidays. Emergency filing is available to California licensed funeral establishments on weekends and minor holidays between 9:00 a.m. – 1:00 p.m. when a disposition of human remains must take place on these days.

Contact Orange County Communications on weekends and minor holidays between 9:00 a.m. – 1:00 p.m. at (714) 628-7000 to contact the registrar on call. The registrar will return your call and obtain the information necessary to process your request.


Emergency filing is available on the following minor holidays:

    • Martin Luther King Jr. Day
    • Lincoln’s Birthday
    • President’s Day
    • Columbus Day
    • Veteran’s Day
    • Friday after Thanksgiving

 Emergency filing is not available on any major holiday listed below, including those that may fall on a weekend:

    • New Year’s Day
    • Memorial Day
    • Independence Day
    • Labor Day
    • Thanksgiving Day
    • Christmas Day

Forms

EDRS and FDRS Training
To obtain an EDRS account, go to the EDRS Account Page (www.edrs.us/accounts.jsp) to complete a Participation Agreement. Orange County Funeral Establishments can email DeathRegistration@ochca.com for training information.

To obtain an FDRS account, go to the FDRS Account Page (www.edrs.us/fdrs/accounts.htm) to complete a Participation Agreement. Contact the FDRS help desk at (916) 552-8123 for webinar training information.

External References