Obtaining Official Record Copies

Service Changes Effective July 20, 2020

Effective Monday, July 20, 2020, the Clerk-Recorder Department will be closing its branch offices in Anaheim, Laguna Hills and at the Old County Courthouse in Santa Ana.

The department's office at the County Service Center in Santa Ana will remain open but only offer over-the-counter service for birth, death, and marriage certificates, all professional registrations, and real property document recordings. All other services will be offered by mail only.

Effective July 20, 2020, the following services must be requested via mail. No over-the-counter service will be available until further notice:

  •   Fictitious Business Name Statements

  • Official Records Copies

  • Notary Registrations

  • EIR Filings

 For more information about the services being offered by the Clerk-Recorder Department, please call the department's information line at (714) 834-2500, Monday through Friday, from 8:00 a.m. to 4:30 p.m., except holidays.

NOTE: Clerk-Recorder Department staff will not conduct searches over the phone, in person or via mail. This Grantor/Grantee search engine will only provide an index of searched results and will not allow you to view images online. Should you need to review the documents prior to purchasing, please visit one of our office locations.

Copies of recorded real property documents may be obtained in person or by mail with a self-addressed stamped envelope.

Copies also may be ordered online after a search of our online Grantor-Grantee database.
To search the database,
click here.

Copies of recorded real property documents may be obtained in person or by mail with a self-addressed stamped envelope.
  • Documents are identified by the names of the listed grantors and/or grantees and the recording date. If the document was recorded before 1982, reference the book, page and instrument number if available. If the document was recorded in 1982 or later, refer to the instrument number, which consists of the recording year followed by a six-digit number.
  • Fees for copies are $1 for the first page plus $1 for each additional page per document or map. The fee for certification is another $1 for each document or map.
  • For copy requests by mail from those paying with a check, leave the dollar amount blank and write a limiting phrase in the "note" portion. (Example - not to exceed $20.) The clerk processing your order will complete the check and return a receipt with the exact amount.

Make checks payable to: Orange County Clerk-Recorder. Mail the copy request to:

Orange County Clerk-Recorder
Attn: Copy Desk
County Administration South
601 N. Ross Street
Santa Ana, CA 92701

Questions? Call (714) 834-2500

Official Records Copy Request Form

STATE SEISMIC HAZARD MAPS (Landslide & Liquifaction):
Information is available at the Santa Ana office.
Inquire at the Help Desk in Room 106 or at Window 1 in Room 101.